160:18OutlookBeginner
The emails still sitting unanswered
You leave Friday with the list of what got no reply, ranked by age and by urgency.
Catalogue · PA for EXEC — a typical week for the executive assistant
Out-of-office and handover
You leave at the end of the week without a vague message: a dated out-of-office and a handover your colleagues can follow.
OutlookFridayIntermediate0:30Capsule 18 of 23
SkillKapsul
Space: play · ← →: 5 seconds · M: sound · F: full screen
The steps
The exact sequence, in order.
- 01
Fill in the out-of-office in Outlook settings: dates, return date, who stands in for you.
- 02
Write the handover: what is running, what is waiting for an answer, where the files are.
- 03
Put the handover in the shared project folder rather than in an email.
- 04
Re-read the out-of-office once it is sent: automatic replies go out to everybody.
The prompt to copy
Word for word, exactly as shown in the video.
Draft my out-of-office for three days: I’ll be unreachable, Julien stands in for me, and anything urgent about Thursday’s committee goes to Sophie.
The habit to keep
An absence without a return date and without a stand-in turns into a chase.
Worth knowing
What the video does not hide from you.
In this capsule the automatic replies were sent and then abandoned: nothing was saved on the account. Check the “send automatically” box before you confirm.
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